​​​​Request for Proposals (RFP # VBDA-21-02)


Annual Services Contract for General Civil Engineering

Deadline: Monday, October 5,  2020 at 3 p.m.

I. Purpose

This document constitutes a request for a sealed proposal from an experienced and qualified source to provide engineering services for the City of Virginia Beach Development Authority (“VBDA”).

II. Background​

The VBDA has control over 500 acres (nearly 300 acres of which are still available) of land and other fixed (buildings) assets such as six municipal garages, two golf courses, warehouse space, and office space. The VBDA is authorized to contract and be contracted with, acquire, whether by purchase, exchange, gift, lease, or otherwise, to improve, maintain, equip, furnish, and construct one or more VBDA facilities, lease, sell, exchange, donate, and convey any or all of its facilities or other properties (real or personal), issue Industrial Revenue Bonds, and administer the Economic Development Investment Program (EDIP).

III. Scope of Work​​

The VBDA is soliciting statements of interest and qualifications from interested firms to provide a variety of engineering, surveying, real estate acquisition, inspection, project management, technical and support services, including but not limited to: studies, design, transportation planning and analysis, incidental land surveys, environmental services, testing and analysis, structural and geotechnical engineering, and landscape design services.  These services will be provided on an annual basis and renewable annually for four (4) additional years for a total term of five (5) years.  The maximum amount for any work order and the annual maximum shall be in accordance with § 2.2-4303.1 of the Code of Virginia as amended. There is no guarantee of the amount of work that will be authorized.  

IV. Contract Term

The contract period shall consist of a term of one (1) year with four (4) optional one-year renewals at the option of the VBDA.

V. Evaluation Criteria

(The percentage listed in parenthesis is the weight that each selection criteria will have in the evaluation of the proposals.)

The selection criteria require:

  • Professional qualifications of staff assigned and specialized experience in the type of work required (20%) 
  • Familiarity with project and conceptual approach proposed to address those requirements (10%) 
  • A working knowledge of the new Virginia Beach Public Works Design Standard Manual, in particular the stormwater requirements. Engineer must be able to demonstrate SWMM experience using the Master Models from Virginia Beach Public Works (10%) 
  • Quality of past performance on similar projects (10%)
  • Experience and qualifications of any consultants (10%)
  • Current volume of work that could affect ability to complete the work on time (10%) 
  • Capability to provide aesthetic design features in keeping with the City of Virginia Beach and community goals for a quality outcome (10%)
  • Demonstrated ability for a high degree of public participation and related coordination for input and resolution of project issues (10%) 
  • Evidence of cost control effectiveness  (10%)
  • Responder can have no outstanding debts or claims against the City of Virginia Beach at the time of execution. (Pass/Fail)

  • Insurability (Pass/Fail) – Qualified responders shall have the minimum insurance requirements listed below: 


​​Form​​​​Limits​
Workers' Compensation Statutory
Automobile Liability  $1,000,000 Combined Single Limit
Commercial General Liability ​ $1,000,000 Combined Single Limit
  • Responder can have no outstanding debts or claims against the City of Virginia Beach at the time of execution. (Pass/Fail)

VI. Submittal of Proposals

Each respondent must submit with its proposal the items listed below: 

a.  Five copies of each proposal in a sealed envelope marked “RFP # VBDA-21- 02, Annual Services Contract for General Civil Engineering” on the outside. 

b.  All proposals shall be received and date-stamped in the location described below no later than Monday, October 5, 2020 at 3 p.m. All proposals received after that time will not be considered and will be returned unopened to the respondent. 

c.  A non-mandatory pre-proposal conference will be held on Thursday, September 24, 2020 at 10 a.m.. Details of the meeting are below:


Meeting number (access code):     172 875 8303     Meeting password:  zYkkJiFN432

Join Meeting 
https://vbgov.webex.com/vbgov/j.php?MTID=mb3805e3eff0fdc90c96a06fad3d443e6


Join by phone

+1-415-655-0003 US Toll


d.  Location for submissions: City of Virginia Beach Development Authority Attention: Taylor V. Adams, Director City of Virginia Beach Economic Development 4525 Main Street, Suite 700 Virginia Beach, Virginia 23462

e.  Proposals submitted by telephone, facsimile, or e-mail will not be considered. 

f.  All technical questions should be directed to ecdev@vbgov.com. 

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